Beyond the video wall: where life-size telepresence fits in corporate meetings

Not every meeting needs another format

Routine collaboration, document review and short internal check-ins are usually well served by familiar video platforms. Life-size telepresence should be used selectively rather than replacing tools that already work.

Finally, organisations should review the experience after it has been used. The first session can reveal practical details about room layout, timing, audience behaviour or presenter preparation that are difficult to predict on paper. For “Beyond the video wall: where life-size telepresence fits in corporate meetings”, those observations can be used to refine not every meeting needs another format before the format is repeated or scaled.

Choose moments with a stronger human component

Leadership communication, client presentations, expert briefings, major workshops and organisation-wide updates can benefit when one remote person needs a stronger physical role in the room.

Finally, organisations should review the experience after it has been used. The first session can reveal practical details about room layout, timing, audience behaviour or presenter preparation that are difficult to predict on paper. For “Beyond the video wall: where life-size telepresence fits in corporate meetings”, those observations can be used to refine choose moments with a stronger human component before the format is repeated or scaled.

Give the remote participant a clear role

The remote person can be positioned as the speaker, host, adviser or guest rather than one small tile among many. That helps the room understand where to focus during the relevant part of the meeting.

The format should remain transparent. Feelspace can make a remote person feel more naturally placed in the room, but it does not erase distance or turn a remote appearance into physical attendance. Thinking clearly about give the remote participant a clear role helps set realistic expectations and keeps the experience grounded in what the person can genuinely contribute from their location.

Design the room around purpose

Decide whether the person is presenting, answering questions, demonstrating something or facilitating discussion. The camera, local host, supporting screens and audience layout can then be planned around that job.

Good use of Feelspace should reduce friction rather than create it. If design the room around purpose requires so much explanation or setup that the audience loses sight of the purpose, the design needs simplifying. The strongest version of “Beyond the video wall: where life-size telepresence fits in corporate meetings” is one where the technology supports the flow and then becomes secondary to the person, message or activity.

Use the right tool for the right meeting

Feelspace CONNECT is most relevant where expression, scale and the relationship between the remote person and the room are part of the value. It does not need to be used for every meeting.

The human behaviour around the technology matters just as much as the hardware. People need to know who the remote person is, why they are joining and what kind of interaction is expected. In “Beyond the video wall: where life-size telepresence fits in corporate meetings”, good preparation helps the audience focus on the person and the content rather than trying to work out how the system is supposed to be used.